Administrative Assistant II

Location US-MD-Columbia
Job ID
2018-7902
# of Openings
1
Job Category
Administrative/Clerical

Overview

Contribute to a Safer, More Secure, and More Sustainable World 

 

#ThisIsOurNormal

 

At UL, we know why we come to work. Thousands of us around the world wake up every day with one common purpose – to make the world a safer, more secure, and more sustainable place to live. We clear the way for our customers to introduce the latest products, technological advances, and systems in an increasingly complex world so they can provide peace of mind to the market. Our integrity is woven throughout our company and shapes the way we approach and deliver our solutions. We are proud that the work we do every day has a meaningful contribution to society. We continue to build upon our legacy of trusted expertise and partnership to keep our communities safe and secure as we march forward into the future. This helps us to sleep better at night, and we are confident that the millions of people we touch rest easier too.

Responsibilities

The UL Firefighter Saftey Research Institute is looking for an Administrative Assistant to join their team in Columbia Maryland. The UL FSRI is dedicated to increasing firefighter knowledge to reduce injuries and deaths in fire service and in the communities they serve.

 

Under supervision, provides a wide variety of administrative and staff support services to the UL FSRI team, including one or more individuals with management responsibilities. May assist in budget preparation and control activities. May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc. Administers programs, projects and/or processes specific to the operating unit served. Serves as administrative liaison with others and outside the company regarding administrative issues related to purchasing, personnel, facilities, operations, etc. Composes varied to somewhat complex letters and memoranda and screens telephone calls. May make meeting and travel arrangements. May assist in orienting new employees.

  • Assists the organizational unit with varied to somewhat complex correspondence, personnel records and documents, varied to somewhat complex reporting, travel itineraries, staff memberships, etc.
  • Assists the organizational unit with projects, which may include researching issues and drafting documents for review by the assigning staff member.
  • Relieves the organizational unit of administrative work where appropriate, including preparing reports, typing documents, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate, etc.
  • Answers varied telephone inquiries and directs visitors as needed.
  • May schedule, coordinate and maintain calendar and travel itineraries for one or more individuals within the organizational unit.
  • May assist in the budgetary process for the organizational unit.
  • Exercise initiative by anticipating requirements of supervisor and staff for information, assembling information for reports coming due, and tracking events or situations to keep supervisors and staff informed.
  • Arranges for and serves food or beverages for clients and other internal training or

    meetings. May arrange meeting rooms or other venues for various meetings.

  • Assists in delivering and/or picking up materials, supplies, parcels and mail inside and

    outside of the organization.

  • Manages travel and meetings for groups of stakeholders.

  • Performs other duties as directed.
  • Must be able to work independently

Qualifications

Qualifications:

  • Ability to function as a team player.
  • Be open and flexible to learning new skills, approaching new ideas and interacting with new people.
  • Higher Secondary Education plus generally two or more years of related administrative assistant experience.
  • Demonstrated ability to use various PC-based software packages for basic word processing, graphics and spreadsheets.
  • Detail oriented and comfortable working in a fast paced environment.
  • Exceptional communication skills
  • Superior organization skills and dedication to completing projects in a timely manner

Applicants must be currently authorized to work in the United States on a full-time basis without sponsorship both now and in the future.

 

Applicants must be able to relocate without financial assistance.

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