Events & Experiences Specialist

We have an exciting opportunity for an Events & Experiences Specialist at UL Research Institutes. This is a remote opportunity that will require some travel The Events & Experiences Specialist plans, coordinates, and executes various local and regional events, such as conferences and education workshops for the Office of Research Experiences & Education (OREE), to ensure seamless execution and exceptional experiences for attendees. The Events & Experiences Specialist manages all aspects of event planning, from conception to post-event evaluation. The Events & Experiences Specialist collaborates with cross-functional teams, vendors, and stakeholders to deliver successful events that align with OREE's goals and objectives.

Underwriters Laboratories

At UL Research Institutes, we wake up every day with a common purpose: to make the world a safer, more secure and sustainable place. Science is in our DNA; we are endlessly curious and passionate about seeking and speaking the truth. We take delight in knowing that our work makes a meaningful contribution to society, and we are proud that our culture is centered on integrity, collaboration, inclusion and excellence. UL stands at the forefront of technological advancement, and we are continually challenged to find new ways to foster innovation and positive change. Satisfying? Yes. Exciting? Absolutely!

As the Events & Experiences Specialist you will play a key role in the rapid growth of UL as you:

• Conceptualize, plan, and execute a wide range of events, including conferences, seminars, workshops, including the development of event concepts, themes, and objectives that align with the organization's branding and messaging.
• Create comprehensive event timelines, budgets, and project plans.
• Source and negotiate with vendors, suppliers, and venues to secure necessary resources, such as catering, audiovisual equipment, decorations, and transportation, coordinating all event logistics, including setup, signage, registration, seating arrangements, and guest accommodations.
• Collaborate with the communications team to create event promotion strategies, including social media campaigns, email campaigns, and other relevant channels.
• Manage event registration processes and databases, ensuring accurate attendee information and handling inquiries and facilitate check-in and registration processes on the day of the event.
• Oversee on-site event operations, ensuring all elements run smoothly and addressing any unforeseen issues, coordinating the work of event staff, volunteers, and vendors during the event.
• Assist in curating event agendas, sessions, and workshops to deliver engaging and valuable experiences for attendees.
• Coordinate with speakers and presenters to ensure their logistical needs are met.
• Collect and analyze feedback from attendees, staff, and stakeholders to assess the success of the event and identify areas for improvement, and prepare post-event reports that include attendance data, budget analysis, and insights for future events.
• Develop and manage event budgets, tracking expenses and ensuring adherence to financial guidelines.
• Perform other duties as assigned.

While no one candidate will embody every quality, the successful candidate will bring many of the following professional competencies and personal attributes:

• Strong knowledge and experience with event management and coordination.
• Demonstrated experience in event management, coordination, and event logistics support.
• Excellent project management, organizational, and problem-solving skills.
• Excellent written and oral communication skills.
• Strong attention to detail, focus on quality, speed, and outcomes, and willingness to both lead the work and execute.
• Positive and collaborative attitude and interpersonal skills to work effectively with leaders and colleagues across the organization.
• Proficiency in MS Office.

 Professional education and experience requirements for the role include:

• Bachelor's degree in event management, marketing, communications, or a related field. 
• Minimum 4years of experience in planning and executing events of varying scales.

UL has COVID-19 protocols and policies in place to ensure the safety of our employees, customers and clients. Effective November 1, 2021, the company mandates that employees are vaccinated against COVID-19 as a condition of employment (except where prohibited by law), subject to reasonable accommodation as required by law.

• Mission: For UL, corporate and social responsibility isn’t new. Making the world a safer, more secure and sustainable place has been our business model for the last 128 years and is deeply ingrained in everything we do.
• People: Ask any UL employee what they love most about working here, and you’ll almost always hear, “the people.” Going beyond what is possible is the standard at UL. We’re able to deliver the best because we employ the best.
• Interesting work: Every day is different for us here as we eagerly anticipate the next innovation that our customers’ create. We’re inspired to take on the challenge that will transform how people live, work and play. And as a global company, in many roles, you will get international experience working with colleagues around the world.
• Grow & achieve: We learn, work and grow together with targeted development, reward and recognition programs as well as our very own UL University that offers extensive training programs for employees at all stages, including a technical training track for applicable roles.
• Total Rewards: All employees at UL Research Institutes and UL Standards & Engagement are eligible for bonus compensation. We offer comprehensive medical, dental, vision, and life insurance plans. a generous 401k matching structure of up to 5% of eligible pay. Additionally, we invest an additional 4% into your retirement saving fund after your first year of continuous employment. Depending on your role, you can work with your manager on flexible working arrangements. We also provide employees with paid time off including vacation, holiday, sick and volunteer time off.

About UL Research Institutes

UL Research Institutes are nonprofit organizations dedicated to advancing safety science research through the discovery and application of scientific knowledge. We conduct rigorous independent research and analyze safety data, convene experts worldwide to address risks, share knowledge through safety education and public outreach initiatives, and develop standards to guide safe commercialization of evolving technologies. We foster communities of safety, from grassroots initiatives for neighborhoods to summits of world leaders. Our organization employs collaborative and scientific approaches with partners and stakeholders to drive innovation and progress toward improving safety, security, and sustainability, ultimately enhancing societal well-being.

Our wholly owned subsidiary, UL Solutions, advances our shared public safety mission. We fund our work through grants, the licensing of standards documents and the business activities of UL Solutions, which conducts testing, verification and certification, and provides training and advisory services, along with data-driven reporting and decision-making tools for customers around the world.

To learn more, visit our websites UL.org and ULSE.org.