Real Estate Coordinator

Location US-IL-Northbrook
Job ID
# of Openings
Job Category


Leadership.Global.General – 3D City – Safer World

At UL, we know why we come to work.

Thousands of us around the world wake up every day with a common purpose: to make the world a safer, more secure, and sustainable place. Science is in our DNA; we are endlessly curious and passionate about seeking and speaking the truth. We take delight in knowing that our work makes a meaningful contribution to society, and we are proud that our culture is centered on integrity, collaboration, inclusion, and excellence. UL stands at the forefront of technological advancement, and we are continually challenged to find new ways to foster innovation and positive change.


Satisfying? Yes. Exciting? Absolutely!

What you’ll learn & achieve:

Under supervision, provides a wide variety of administrative and staff support services to the Global Real Estate and Facilities team. Position will be responsible to coordinate with various stakeholders, site leads and facilities leads in UL Solutions Global Real Estate footprint on various tasks.  Some tasks will include assisting in budget preparation and reporting, surveying on coordination of asset counts, preparation of portfolio reports. Administers programs, projects and/or processes specific to the Real Estate and Facilities team. Serves as administrative liaison with others and outside the company regarding administrative issues related to purchasing, personnel, facilities, operations, etc. Composes varied to somewhat complex letters and memoranda and follows up on outstanding items. May make meeting and travel arrangements. May assist in orienting new employees.

  • Assists the RE&Facilities team with communications, surveys and other correspondence
  • Coordinates with the network of global facilities leads to fulfill various tasks 
  • Assists the organizational unit with projects, which may include researching issues and drafting documents for review by the assigning staff member.
  • Relieves the team of administrative work where appropriate, including preparing reports, purchase orders, receiving invoices, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate, etc.
  • May schedule, coordinate and maintain calendar and travel itineraries for one or more individuals within the organizational unit.
  • May assist in the budgetary process for the organizational unit.
  • Performs other duties as directed.
  • Maintain records of purchase orders/invoices relating to real estate and facilities
  • Assist in the 5’s Initiative (Sort – Unneeded tools, parts and supplies are removed from the area. Set in Order – A place for everything, everything in its place. Shine – The area is cleaned as the work is performed. Standardize – methods are consistently applied. Sustain – 5S is a habit and is continually improved) where applicable within the Real Estate and Facilities unit
  • Assists the Real Estate and Facilities unit with varied projects such as Fixed Asset cycle count results, which may include researching issues and drafting documents for review by the assigning staff members

What makes you a great fit:

  • Higher Secondary Education plus generally two or more years of related administrative assistant experience. Demonstrated ability to use various PC-based software packages for basic word processing, graphics and spreadsheets.
  • UL has COVID-19 protocols and policies in place to ensure the safety of our employees, customers, and clients. Effective November 1, 2021, the company mandates that employees are vaccinated against COVID-19 as a condition of employment (except where prohibited by law), subject to reasonable accommodation as required by law.

What you’ll experience working at UL:

Mission: For UL, corporate and social responsibility isn’t new. Making the world a safer, more secure, and sustainable place has been our business model for the last 125 years and is deeply engrained in everything we do.


People: Ask any UL employee what they love most about working here, and you’ll almost always hear, “the people.” Going beyond what is possible is the standard at UL. We’re able to deliver the best because we employ the best.


Interesting work: Every day is different for us here as we eagerly anticipate the next innovation that our customers create. We’re inspired to take on the challenge that will transform how people live, work and play. And as a global company, in many roles, you will get international experience working with colleagues around the world.


Grow & achieve: We learn, work, and grow together with targeted development, reward, and recognition programs as well as our very own UL University that offers extensive training programs for employees at all stages, including a technical training track for applicable roles.


Total Rewards: All employees at UL are eligible for bonus compensation. UL offers a generous 401k matching structure of up to 5% of eligible pay. Additionally, we invest an additional 4% into your retirement saving fund after your first year of continuous employment. We provide Healthcare Reimbursement Accounts and Health Savings Accounts that UL contributes to twice per year! Depending on your role, you can work with your manager on flexible working arrangements. We also provide employees with paid time off including vacation, holiday, sick and volunteer time off.

Learn More:

Working at UL is an exciting journey that twists and turns daily. We thrive in the twists and revel in the turns.


This is our every day. This is our normal.


Curious? To learn more about us and the work we do, visit


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UL is an Equal Opportunity Employer: Female/Minority/disability/Protected Veteran/Sexual Orientation/Gender Identity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. If you'd like more information about your EEO rights as an applicant under the law, please review the EEO is the Law and EEO is the Law Supplement.

Please review the following additional documents:

UL EEO Policy

Pay Transparency Statement

E-Verify Poster (English)

Right to Work Poster (English)