Executive Assistant To CEO/President

Location US-IL-Northbrook
Job ID
2022-30644
# of Openings
1
Job Category
Administrative/Clerical

 

Leadership.Global.General – 3D City – Safer World

At UL, we know why we come to work.

Thousands of us around the world wake up every day with a common purpose: to make the world a safer, more secure and sustainable place. Science is in our DNA; we are endlessly curious and passionate about seeking and speaking the truth. We take delight in knowing that our work makes a meaningful contribution to society, and we are proud that our culture is centered on integrity, collaboration, inclusion and excellence. UL stands at the forefront of technological advancement, and we are continually challenged to find new ways to foster innovation and positive change. Satisfying? Yes. Exciting? Absolutely!

What you’ll learn & achieve:

Executive Assistant to the President and CEO

 

Reporting directly to the President and CEO, UL Solutions, a safety science company, is seeking an Executive Assistant to support the President and CEO, C-Suite executives, and Board of Directors. This role will work under minimal supervision to perform diversified and confidential administrative duties requiring broad experience and demonstrated skill and knowledge of organizational policies and practices. The Executive Assistant will manage projects and prepare complex letters, presentations, and reports. This individual will collaborate with internal and external stakeholders to organize schedules, plan meetings, and build travel itineraries. Other responsibilities include the coordination, preparation and management of budgets, records, statistics, and other documents in support of UL Solutions operations. This position will require a high level of tact and integrity due to the frequency of senior-level internal and external communications and exposure to confidential data. 

 

Job Responsibilities:

  • Provides administrative support and assistance to the President and CEO, the executive team and board members.
  • Performs administrative tasks including preparing letters, memos, invoices, reports, presentations, and other documents for executives and staff.
  • Assists with confidential projects and research, including project coordination and representing the CEO as appropriate.
  • Schedules, coordinates, and maintains complex calendars among the internal executives and external business relationships and develops yearly corporate calendar. 
  • Proactively signals and addresses any organizational or logistical issues and provides a recommendation for solution.
  • Assists in the budgetary process for the executives, processing expense reports and purchase orders and manages and tracks expenses through the reimbursements process.
  • Plans travel itineraries, applies for visas, books flights, hotels and ground transportation for domestic and international travel and travels when required.
  • Performs detailed planning and coordination for company board of directors meetings and senior leadership programs and events.
  • Establishes and ensures front-line representation and professionalism of UL Solutions’ mission within or outside the company.
  • Diligently understands and follows the UL Solutions Code of Conduct and follows all physical and digital security practices.
  • Performs other duties as directed, including domestic and international travel required to support company meetings and events.
  • UL has COVID-19 protocols and policies in place to ensure the safety of our employees, customers and clients. Effective November 1, 2021, the company mandates that employees are vaccinated against COVID-19 as a condition of employment (except where prohibited by law), subject to reasonable accommodation as required by law.

What makes you a great fit:

Qualifications:

  • Secondary education plus generally five or more years of related administrative assistant experience, preferably supporting C-suite executives
  • Experienced in decision making and operating under discretion and confidentiality.
  • Ability to judge which topics require executive level attention and ability to manage several projects simultaneously, following timelines, and conflicting demands. 
  • Superior project and time management skills for self and others.
  • Strong meeting and logistical planning skills for board or senior leadership meetings.
  • A self-starter who solves problems and works independently.
  • Organized and detail oriented.
  • Strong writing, proofreading, spelling and grammar abilities.
  • Ability to establish strong and effective working relationships with others within and outside of the organization across all levels of responsibility.
  • Well versed with collecting notes and observations during meetings and the ability to quickly summarize and distribute those notes as needed via verbal or written communication.
  • Shares an enthusiasm for ongoing learning and taking on new work opportunities.
  • Proficient in Microsoft Office suite and Diligent.

What you’ll experience working at UL:

Mission: For UL, corporate and social responsibility isn’t new.  Making the world a safer, more secure and sustainable place has been our business model for the last 125 years and is deeply engrained in everything we do.

People: Ask any UL employee what they love most about working here, and you’ll almost always hear, “the people.” Going beyond what is possible is the standard at UL.  We’re able to deliver the best because we employ the best.

Interesting work: Every day is different for us here as we eagerly anticipate the next innovation that our customers’ create. We’re inspired to take on the challenge that will transform how people live, work and play. And as a global company, in many roles,  you will get international experience working with colleagues around the world.

Grow & achieve: We learn, work and grow together with targeted development, reward and recognition programs as well as our very own UL University that offers extensive training programs for employees at all stages, including a technical training track for applicable roles.

Total Rewards: All employees at UL are eligible for bonus compensation. UL offers a generous 401k matching structure of up to 5% of eligible pay. Additionally, we invest an additional 4% into your retirement saving fund after your first year of continuous employment. We provide Healthcare Reimbursement Accounts and Health Savings Accounts that UL contributes to twice per year! Depending on your role, you can work with your manager on flexible working arrangements. We also provide employees with paid time off including vacation, holiday, sick and volunteer time off.

Learn More:

Working at UL is an exciting journey that twists and turns daily. We thrive in the twists and revel in the turns. This is our every day. This is our normal.  

 

Curious? To learn more about us and the work we do, visit UL.com. 

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed

Connect With Us!

Not ready to apply, or can't find a relevant opportunity?
Connect with us to keep informed about the latest UL career opportunities, tailored to your interests.

If you wish to request reasonable accommodation at any time, please email our Talent Acquisition team at Talent.Acquisition@ul.com.

UL is an Equal Opportunity Employer: Female/Minority/disability/Protected Veteran/Sexual Orientation/Gender Identity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. If you'd like more information about your EEO rights as an applicant under the law, please review the EEO is the Law and EEO is the Law Supplement.

Please review the following additional documents:

UL EEO Policy

Pay Transparency Statement

E-Verify Poster (English)

Right to Work Poster (English)