Executive Assistant

Location US-DC-Washington D.C.
Job ID
2022-30320
# of Openings
1
Job Category
Administrative/Clerical

 

Strategic Support.HR.General - UL Employees Jumping - Safer World

At UL, we know why we come to work.

Thousands of us around the world wake up every day with a common purpose: to make the world a safer, more secure and sustainable place. Science is in our DNA; we are endlessly curious and passionate about seeking and speaking the truth. We take delight in knowing that our work makes a meaningful contribution to society, and we are proud that our culture is centered on integrity, collaboration, inclusion and excellence. UL stands at the forefront of technological advancement, and we are continually challenged to find new ways to foster innovation and positive change. Satisfying? Yes. Exciting? Absolutely!

 

What you’ll learn & achieve:

This role is based at our Washington D.C. office

 

Supporting our Chief Commercial Officer and our Vice President Global Governmental Affairs, our Executive Assistant performs advanced, diversified, and confidential administrative duties. Role requires broad and comprehensive experience, skill and knowledge of organizational policies and practices and strong use of technology to create efficiencies. Prepares and initiates routine and non-routine, somewhat complex correspondence and documents, presentations, reports, etc. Ability to schedule and facilitate extensive meetings including notetaking, arrange travel, file expense reports and screen telephone calls.

Assists in budget preparation and control activities of records, statistics, and reports regarding operations, personnel changes, etc. Requires a high level of tact and integrity due to the frequency of senior-level internal and external contacts and regular exposure to high-level confidential data.

Completes special studies and projects as assigned.

 

Job Responsibilities:

  • Provides a wide variety of complex administrative and staff support services.
  • Relieves the organizational unit of administrative work and project details where appropriate, including preparing varied to complex reports, typing documents, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate, etc.
  • Assists with high-level confidential projects, which may include creating supporting documentation such as graphs and charts.
  • Assists in the preparation and control of a variety of office records, statistics and reports regarding operations, personnel, etc.
  • Schedules, coordinates and maintains calendar and travel itineraries. Makes meeting and travel arrangements, and process expense reports
  • The ability to assist with team projects and events as needed
  • Serves as administrative liaison within or outside the company regarding administrative issues related to the organizational unit assigned.
  • Assists in the budgetary process for the organizational unit.
  • Performs other duties as directed.

 

What makes you a great fit:

  • Higher Secondary Education
  • Five or more years of related administrative assistant experience, preferable in a public or large multinational organization
  • Demonstrated ability to handle multiple tasks within the assigned area.
  • Demonstrated ability to make sound decisions based on information presented or researched.
  • Detailed knowledge of the organizational area assigned
  • UL has COVID-19 protocols and policies in place to ensure the safety of our employees, customers and clients. Effective November 1, 2021, the company mandates that employees are vaccinated against COVID-19 as a condition of employment (except where prohibited by law), subject to reasonable accommodation as required by law.

What you’ll experience working at UL:

  • Mission: For UL, corporate and social responsibility isn’t new. Making the world a safer, more secure and sustainable place has been our business model for the last 125 years and is deeply engrained in everything we do.
  • People: Ask any UL employee what they love most about working here, and you’ll almost always hear, “the people.” Going beyond what is possible is the standard at UL. We’re able to deliver the best because we employ the best.
  • Interesting work: Every day is different for us here as we eagerly anticipate the next innovation that our customers’ create. We’re inspired to take on the challenge that will transform how people live, work and play. And as a global company, in many roles, you will get international experience working with colleagues around the world.
  • Grow & achieve: We learn, work and grow together with targeted development, reward and recognition programs as well as our very own UL University that offers extensive training programs for employees at all stages, including a technical training track for applicable roles.
  • Total Rewards: In the US, we provide lots of great benefits for our employees are their families. All employees are eligible for bonus compensation in addition to their annual salary. Many US employees are eligible to enroll in health, wellness and retirement saving benefits on day one of employment. We focus on providing employees with options for healthcare savings such as Healthcare Reimbursement Accounts and Health Savings Accounts (that UL contributes to twice per year!). We also have Employee Assistance Programs to support your mental health & wellbeing. UL offers a competitive 401k matching structure of up to 5% of eligible pay. Additionally, we invest 4% into your retirement saving fund after your first year of continuous employment. UL supports workplace flexibility based on team & business needs focused on provide employees stability – employees and managers work together to build a plan. We also provide employees with paid time off including vacation, holiday, sick and volunteer time off.

 

Learn More:

Working at UL is an exciting journey that twists and turns daily. We thrive in the twists and revel in the turns. This is our every day. This is our normal.

 

Curious? To learn more about us and the work we do, visit UL.com

 

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If you wish to request reasonable accommodation at any time, please email our Talent Acquisition team at Talent.Acquisition@ul.com.

UL is an Equal Opportunity Employer: Female/Minority/disability/Protected Veteran/Sexual Orientation/Gender Identity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. If you'd like more information about your EEO rights as an applicant under the law, please review the EEO is the Law and EEO is the Law Supplement.

Please review the following additional documents:

UL EEO Policy

Pay Transparency Statement

E-Verify Poster (English)

Right to Work Poster (English)