OREE Administrative Assistant - Remote

The Office of Research Experiences and Education (OREE) team with Underwriters Laboratories is looking for a new team member to contribute to the mission of creating a safer, more sustainable, and secure world! This role will manage the administrative aspects of OREE including collaboration with finance and tracking expenses to the annual office budget, expenses, coordination of meetings and agendas, supplies, and other duties as needed. This position will report to the OREE Director, and works closely with the Program Managers and Outreach Coordinator. This person will also collaborate with the Executive Assistants in the Research Institutes and Operations across the organization. 

At Underwriters Laboratories, we wake up every day with a common purpose: to make the world a safer, more secure and sustainable place. Science is in our DNA; we are endlessly curious and passionate about seeking and speaking the truth. We take delight in knowing that our work makes a meaningful contribution to society, and we are proud that our culture is centered on integrity, collaboration, inclusion and excellence. Underwriters Laboratories stands at the forefront of technological advancement, and we are continually challenged to find new ways to foster innovation and positive change. Satisfying? Yes. Exciting? Absolutely!

UL has COVID-19 protocols and policies in place to ensure the safety of our employees, customers and clients. Effective November 1, 2021, the company mandates that employees are vaccinated against COVID-19 as a condition of employment (except where prohibited by law), subject to reasonable accommodation as required by law. 

Essential Functions, Roles and Responsibilities

Provides a wide variety of administrative and staff support services to OREE, including program managers in education and research experiences, outreach coordinator, and lead evaluator

· May assist in budget preparation and control activities.

· May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc.

· Administers programs, projects and/or processes specific to the operating unit served.

· Serves as administrative liaison with others and outside the company regarding administrative issues related to purchasing, personnel, facilities, operations, etc.

· Composes varied to somewhat complex letters and memoranda and screens telephone calls.

· May make meeting and travel arrangements.

· May assist in orienting new employees.

Professional Competencies

· Positive and collaborative interpersonal skills to work effectively with leaders and colleagues across the organization.

· Excellent written and oral communication and presentation skills, with enthusiasm to engage leaders and employees with the mission and goals of the organization.

· Assists the organizational unit with varied to somewhat complex correspondence, personnel records and documents, varied to somewhat complex reporting, travel itineraries, staff memberships, etc.

· Assists the organizational unit with projects, which may include researching issues and drafting documents for review by the assigning staff member.

· Relieves the organizational unit of administrative work where appropriate, including preparing reports, typing documents, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate, etc.

· Answers varied telephone inquiries and directs visitors as needed.

· May schedule, coordinate and maintain calendar and travel itineraries for one or more individuals within the organizational unit.

· May assist in the budgetary process for the organizational unit.

· Responsiveness and a sense of urgency, with focus on outcomes, structure, and process improvement for the short and long term.

Experience and Education Requirements

· Bachelor’s degree with 2 years of experience in administrative work, with demonstrated success in most or all of the following areas: project management, office coordination.

· Experience in research, academic, scientific, or professional services organizations is preferred.

· Proficiency with MS Office, advanced skills in Excel and PowerPoint are preferred

• Mission: For Underwriters Laboratories, corporate and social responsibility isn’t new. Making the world a safer, more secure and sustainable place has been our business model for the last 127 years and is deeply ingrained in everything we do.
• People: Ask any Underwriters Laboratories employee what they love most about working here, and you’ll almost always hear, “the people.” Going beyond what is possible is the standard at Underwriters Laboratories. We’re able to deliver the best because we employ the best.
• Interesting work: Every day is different for us here as we eagerly anticipate the next innovation that our customers’ create. We’re inspired to take on the challenge that will transform how people live, work and play. And as a global company, in many roles, you will get international experience working with colleagues around the world.
• Grow & achieve: We learn, work and grow together with targeted development, reward and recognition programs as well as our very own UL University that offers extensive training programs for employees at all stages, including a technical training track for applicable roles.
• Total Rewards: All employees at Underwriters Laboratories are eligible for bonus compensation. Underwriters Laboratories offers a generous 401k matching structure of up to 5% of eligible pay. Additionally, we invest an additional 4% into your retirement saving fund after your first year of continuous employment. We provide Healthcare Reimbursement Accounts and Health Savings Accounts that Underwriters Laboratories contributes to twice per year! Depending on your role, you can work with your manager on flexible working arrangements. We also provide employees with paid time off including vacation, holiday, sick and volunteer time off.

Working at Underwriters Laboratories is an exciting journey that twists and turns daily. We thrive in the twists and revel in the turns. This is our every day. This is our normal.

Curious? To learn more about us and the work we do, visit UL.org