Remote Senior Leave Administration Specialist

Location US
Job ID
# of Openings
Job Category
Human Resources


General – Green Earth – Safer World

At UL, we know why we come to work.

Thousands of us around the world wake up every day with a common purpose to make the world a safer, more secure and sustainable place. Science is in our DNA; we are endlessly curious and passionate about seeking and speaking the truth. We take delight in knowing that our work makes a meaningful contribution to society, and we are proud that our culture is centered on integrity, collaboration, inclusion and excellence. UL stands at the forefront of technological advancement, and we are continually challenged to find new ways to foster innovation and positive change. Satisfying? Yes. Exciting? Absolutely!

What you’ll learn & achieve:

The Senior Leave Administration Specialist is responsible for administering all United States leave programs and policies from initiation through closure, including all appropriate communications, transactional updates, and claim reviews involving employee HR records and pay and benefits coordination. This role will be responsible for providing consistent, quality care in a high-volume service center environment.  The Senior Leave Administration Specialist will also serve as a subject matter expert guiding best practices related to leave management. This role is critical in ensuring compliance with all benefit regulatory and reporting matters, maintaining up-to-date leave benefit plan and policy documents, managing vendor relationships, and providing exceptional internal support across our organization.


  • Manage the day-to-day administration of all leave programs and policies including, but not limited to: UL Paid Family Leave for Caregivers, UL Parental Leave, ADA, FMLA, Unpaid LOA, Military Leave, UL Salary Continuation Plan, and state leaves
  • Develop an integrated and holistic leave management approach in accordance with existing policies and programs as well as federal, state, and local laws and regulations,
  • Assess, adjudicate, track and monitor all leave claims in coordination with the absence management carrier where applicable
  • Complete and ensure accurate documentation, approval, and tracking for all leave, and leave-related activities
  • Work with Payroll to ensure employees on leaves are paid accurately and are appropriately enrolled in benefits (as applicable), responsible for the operation of processes related to leave policies such as health and retirement plans
  • Collaborate with absence management carrier and People Leaders on return-to-work activities: obtain RTW authorization from a physician, gain knowledge of the physical requirements of the existing job or alternate job, coordinate department compliance with restrictions and agreed upon accommodations
  • Deliver high touch quality people experience by using a professional and service-focused approach when handling all leave claim matters, inquiries, transactions, and requests
  • Ensure employee privacy, GDPR compliance, including confidentiality and protection of sensitive employee reports or information
  • Attend and participate in ongoing training to support the everchanging environment
  • Collaborate closely with other functions including Safe-Secure, Global HR Services and Solutions, Legal and Payroll to identify, research and resolve leave related matters
  • Partner with internal communications to develop and implement effective educational strategies to ensure effective and consistent messaging of programs to employees and leaders and to improve overall leave management competency
  • Ensure competitiveness of leave programs/policies and evaluate the effectiveness of practices and procedures while driving towards cost-efficiency
  • Coordinate vendor review process, participate in vendor performance analysis, and selection of new vendors
  • Perform other duties as assigned


What makes you a great fit:

  • 6+ years’ experience in leave management and employee benefits
  • In-depth working knowledge of US leave management regulations (FMLA, ADA, state and local leaves, USERRA, Pregnancy Discrimination Act)
  • Experience managing leave and absence administration vendors
  • Superior customer service skills with demonstrated  discretion, integrity, judgment, responsiveness, and strong attention to detail
  • Excellent oral and written communication skills
  • Experience with HR and/or case management technologies (e.g., portal technology, case management, human capital management, etc.)
  • Attentive listening skills that enable asking of probing questions to aid them in problem-solving and issue escalation
  • Experience with HR administration and general exposure/knowledge of various HR functions (e.g., policy, compensation, employee relations, benefits, performance management, etc.)
  • Proficient computer skills (Microsoft Word, Microsoft Excel, etc.),
  • Dependable and willing to learn
  • Team player with a positive attitude.
  • UL has COVID-19 protocols and policies in place to ensure the safety of our employees, customers and clients. Effective November 1, 2021, the company mandates that employees are vaccinated against COVID-19 as a condition of employment (except where prohibited by law), subject to reasonable accommodation as required by law.


What you’ll experience working at UL:

  • Mission For UL, corporate and social responsibility isn’t new. Making the world a safer, more secure and sustainable place has been our business model for the last 125 years and is deeply engrained in everything we do.
  • People Ask any UL employee what they love most about working here, and you’ll almost always hear, “the people.” Going beyond what is possible is the standard at UL. We’re able to deliver the best because we employ the best.
  • Interesting work Every day is different for us here as we eagerly anticipate the next innovation that our customers’ create. We’re inspired to take on the challenge that will transform how people live, work and play. And as a global company, in many roles, you will get international experience working with colleagues around the world.
  • Grow & achieve We learn, work and grow together with targeted development, reward and recognition programs as well as our very own UL University that offers extensive training programs for employees at all stages, including a technical training track for applicable roles.
  • Total Rewards In the US, we provide lots of great benefits for our employees are their families. All employees are eligible for bonus compensation in addition to their annual salary. Many US employees are eligible to enroll in health, wellness and retirement saving benefits on day one of employment. We focus on providing employees with options for healthcare savings such as Healthcare Reimbursement Accounts and Health Savings Accounts (that UL contributes to twice per year!). We also have Employee Assistance Programs to support your mental health & wellbeing. UL offers a competitive 401k matching structure of up to 5% of eligible pay. Additionally, we invest 4% into your retirement saving fund after your first year of continuous employment. UL supports workplace flexibility based on team & business needs focused on provide employees stability – employees and managers work together to build a plan. We also provide employees with paid time off including vacation, holiday, sick and volunteer time off.

Learn More:

Working at UL is an exciting journey that twists and turns daily. We thrive in the twists and revel in the turns. This is our every day. This is our normal. Curious?

To learn more about us and the work we do, visit .


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UL is an Equal Opportunity Employer: Female/Minority/disability/Protected Veteran/Sexual Orientation/Gender Identity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. If you'd like more information about your EEO rights as an applicant under the law, please review the EEO is the Law and EEO is the Law Supplement.

Please review the following additional documents:

UL EEO Policy

Pay Transparency Statement

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Right to Work Poster (English)