Executive Assistant

Location US-IL-Northbrook
Job ID
2021-25663
# of Openings
1
Job Category
Administrative/Clerical

 

 

General – Network Red Background – Safer World

At UL, we know why we come to work.

Thousands of us around the world wake up every day with a common purpose: to make the world a safer, more secure and sustainable place. Science is in our DNA; we are endlessly curious and passionate about seeking and speaking the truth. We take delight in knowing that our work makes a meaningful contribution to society, and we are proud that our culture is centered on integrity, collaboration, inclusion and excellence. Underwriters Laboratories stands at the forefront of technological advancement, and we are continually challenged to find new ways to foster innovation and positive change. Satisfying? Yes. Exciting? Absolutely!

 

UL has COVID-19 protocols and policies in place to ensure the safety of our employees, customers and clients. Effective November 1, 2021, the company mandates that employees are vaccinated against COVID-19 as a condition of employment (except where prohibited by law), subject to reasonable accommodation as required by law. 

What you’ll learn & achieve:

Underwriters Laboratories is seeking to hire an Executive Assistant to support two C-Suite executives. This role will work under minimal supervision to perform advanced, diversified, and confidential administrative duties that requiring broad and comprehensive experience, demonstrated skill and knowledge of organizational policies and practices. The Executive Assistant will prepare varied and complex letters, memoranda correspondence, and reports. This individual will collaborate with internal and external stakeholders to organize schedules, plan meetings, and build travel itineraries. Other responsibilities include preparation and management of budgets, records, statistics, and other documents in support of operations, personnel changes, etc.  This position will require a high level of tact and integrity due to the frequency of senior-level internal and external communications and regular exposure to high-level confidential data. 

 Job Responsibilities:

  • Establishes and ensures front line representation of Underwriters Laboratories mission and professionalism. Exists and operates under absolute discretion and confidentiality.
  • Assists with high-level confidential projects, which may include creating supporting documentations and presentations.
  • Assists in the preparation and control of a variety of office records, statistics and reports regarding operations, personnel, and other functional needs.
  • Schedules, coordinates, and maintains calendar and travel itineraries. Makes, monitors, and adjusts meeting and travel arrangements.
  • Serves as administrative liaison within or outside the company regarding administrative issues related to the organization.
  • Relieves the organizational unit of administrative work and project details where appropriate, including preparing varied to complex reports, typing documents, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate.
  • Assists in the budgetary process for the executive as needed including expense process and documentation management.
  • Diligently understands and follows the Underwriters Laboratories Code of Conduct, and follows all physical and digital security practices.
  • Performs other duties as directed.
  • UL has COVID-19 protocols and policies in place to ensure the safety of our employees, customers and clients. Effective November 1, 2021, the company mandates that employees are vaccinated against COVID-19 as a condition of employment (except where prohibited by law), subject to reasonable accommodation as required by law. 

What makes you a great fit:

Qualifications:

  • Higher Secondary Education plus generally five or more years of related administrative assistant experience.
  • Previous work experience with legal contracts and/or agreements is appreciated.
  • Experienced in judicious decision making and operates under absolute discretion and confidentiality.
  • Strong ability to judge the magnitude of and take or recommend the appropriate action that require executive level attention.
  • Superior time management skills for self and others.
  • Shares an enthusiasm for ongoing learning and taking on new work opportunities.
  • Ability to concurrently manage multiple projects, timelines, and conflicting demands
  • Provides a wide variety of complex administrative and staff support at the executive level and others as needs necessitate.
  • Auditable document and IP management and control skills
  • A self-starter who solves problems and works independently.
  • Project management experience.
  • Must have strong computer and software experience, including expertise in Microsoft Office Suite products
  • Strong experience with the preparation of publications, reports, and technical presentations, including typing and editing documents.
  • Strong ability in establishing effective working relationships with others within and outside of the organization across all levels of responsibility.
  • Well versed with collecting notes and observations during meetings and the ability to summarize those notes as needed via verbal or written communication.
  • Must be extremely detailed oriented, organized, and time sensitive.

What you’ll experience working at UL:

  • Mission: For Underwriters Laboratories, corporate and social responsibility isn’t new. Making the world a safer, more secure and sustainable place has been our business model for the last 127 years and is deeply engrained in everything we do.
  • People: Ask any Underwriters Laboratories employee what they love most about working here, and you’ll almost always hear, “the people.” Going beyond what is possible is the standard at Underwriters Laboratories. We’re able to deliver the best because we employ the best.
  • Interesting work: Every day is different for us here as we eagerly anticipate the next innovation that our customers’ create. We’re inspired to take on the challenge that will transform how people live, work and play. And as a global company, in many roles, you will get international experience working with colleagues around the world.
  • Grow & achieve: We learn, work and grow together with targeted development, reward and recognition programs as well as our very own UL University that offers extensive training programs for employees at all stages, including a technical training track for applicable roles.
  • Total Rewards: All employees at Underwriters Laboratories are eligible for bonus compensation. Underwriters Laboratories offers a generous 401k matching structure of up to 5% of eligible pay. Additionally, we invest an additional 4% into your retirement saving fund after your first year of continuous employment. We provide Healthcare Reimbursement Accounts and Health Savings Accounts that Underwriters Laboratories contributes to twice per year! Depending on your role, you can work with your manager on flexible working arrangements. We also provide employees with paid time off including vacation, holiday, sick and volunteer time off.

Learn More:

Working at Underwriters Laboratories is an exciting journey that twists and turns daily. We thrive in the twists and revel in the turns. This is our every day. This is our normal.

 

Curious? To learn more about us and the work we do, visit UL.org

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If you wish to request reasonable accommodation at any time, please email our Talent Acquisition team at Talent.Acquisition@ul.com.

UL is an Equal Opportunity Employer: Female/Minority/disability/Protected Veteran/Sexual Orientation/Gender Identity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. If you'd like more information about your EEO rights as an applicant under the law, please review the EEO is the Law and EEO is the Law Supplement.

Please review the following additional documents:

UL EEO Policy

Pay Transparency Statement

E-Verify Poster (English)

Right to Work Poster (English)